Attending Author, Vendor and Presenter Working Agreement
Smut Lovers: The Conference 2024
September 18th, 2024 – September 22nd, 2024
Location: Doubletree Hotel by Hilton, at Universal Orlando
5780 Major Blvd.
Orlando, Florida 32819
Event Coordinator: Nicole Perezcassar, AKA Nikki Rome of Rome Entertainment Group, LLC
Note: Attending Author / Presenter / Vendor refers to the attendee who has made payment for this event.
WHEREAS Rome Entertainment Group has the expressed desire to obtain said Attending Author / Presenter / Vendor to present and interact with readers / attendees and said Attending Author / Presenter / Vendor has expressed interest in presenting and interacting with event attendees as described herein:
Attending / Presenter / Vendor Agreement
Participation and Promotion:
By attending Smut Lovers: The Conference 2024 you agree to promote the event to your readers and/or clients via social media and newsletter communications leading up to the event. Graphics will be provided in our Key Client Facebook group for your use.
Participation on signing day requires your attendance at your author table from 1:00 PM EST – 5:00 PM EST. By agreeing to attend you are also agreeing this time frame.
Book Signing / Sales:
Attending Author / Presenter / Vendor is responsible for handling all aspects of book or merchandise sales. Attending Author / Presenter / Vendor is responsible for all Monies and Taxes collected from the sale of said items.
If the Attending Author / Presenter / Vendor has book pre-order forms — via Google Form or other online form / ordering system — they can utilize this route to sell product in advance. Agreements between the Attending Author / Presenter / Vendor must be fulfilled by the end of the book signing.
Deposits and Payment Schedule:
If you choose not to pay in full at the time of this agreement, you will not be announced as an Attending Author / Presenter / Vendor until payment is received in full. All Attending Authors / Presenters / Vendors who pay in full prior to September 25th, 2024, will be announced and updates will be made monthly after that.
Example: Attending Author / Presenter / Vendor pays in full on October 17th, they will be included in the updated graphics that are published on November 1st.
Invoicing for payment plan:
Invoices will be sent to the email address on file with Rome Entertainment Group on the 15th of each month and are due upon receipt. A late fee of $25 will be assessed to all invoiced paid over 14 days late.
Example of payment schedule for signing table with full conference pass:
Refundable deposit to secure table: $50.00 paid at time of agreement.
October 15th: $50.00
November 15th: $50.00
December 15th: $50.00
January 15th: $50.00
February 15th: $50.00
March 15th: $75.00
Total Invoiced: $375.00
Forms of payment:
Bank Draft, and all Major Credit Cards are accepted.
Tickets and Table Fees are non-refundable. If you choose to make a deposit to hold your table the $50.00 deposit is refundable up until June 1st, 2024. After that no refunds will be issued.
Anti-Harassment and Non-Discrimination Agreement:
Attending Author / Presenter / Vendor agrees to the anti-harassment and non-discrimination agreement found on our website and to uphold the name and good nature of the event and its attendees.
Force majeure (Act of God):
In the event of a tornado, earthquake, pandemic or any other type of natural disaster, requiring the event to be rescheduled any funds paid will be applied to the future conference date.
Attending Author / Presenter / Vendor shall defend, indemnify and hold Owner and its Indemnitees harmless from and against any and all claims, actions, damages, expenses (including reasonable attorneys’ fees), losses or liabilities incurred by or asserted against Owner or any of its Indemnitees for injury (including death) to persons or damage or destruction to property and any and all fees, costs or penalties incurred by Owner or any of its Indemnitees, to the extent that such claims, actions, damages, expenses, losses, liabilities, fees, costs or penalties are caused by or arise out of the Attending Author / Presenter / Vendor’s mis- performance and shall not be required to indemnify Owner or any of its Indemnitees for any loss or claim to the extent such loss or claim is due to the negligence or willful misconduct of Owner or any of its Indemnitees.
Photo Release Clause:
The Attending Author / Presenter / Vendor agrees to give permission to take pictures and/or videos of the event to be used for promotional purposes. The photos and/or videos may be used in media for advertising and promotion. Attending Author / Presenter / Vendor agrees that the presentations they create for Smut Lovers: The Conference 2024 can be recorded and provided to paying attendees at a later date. All recording will be owned by Rome Entertainment Group, LLC.
IN WITNESS WHEREOF, each of the parties has executed this Agreement, in the case of Rome Entertainment Group, LLC by its duly authorized officer, my remitting payment to Rome Entertainment Group, LLC with the understanding that all parties agree to what is included in this agreement.