Attending Author, Vendor and Presenter Working Agreement
Event Information:
Smut Lovers: The Conference, Smut Source Mastermind Events and all other educational or entertainment events designed and offered by Rome Entertainment Group DBA Smut Lovers and Smut Source, LLC
Location: Orlando, Florida
Event Coordinator: Nikki Rome of Rome Entertainment Group, LLC DBA Smut Lovers and Smut Source, LLC
Note: Attending Author / Presenter / Vendor refers to the attendee who has made payment or are attending under the Smut Source Scholarship for the event.
WHEREAS Rome Entertainment Group, LLC has the expressed desire to obtain said Attending Author / Presenter / Vendor to present and interact with readers / attendees and said Attending Author / Presenter / Vendor has expressed interest in presenting and interacting with event attendees as described herein:
Attending / Presenter / Vendor Agreement
Participation and Promotion:
By attending Smut Lovers: The Conference or any additional events put on by this organization, you agree to promote the event to your readers and/or clients via social media your website and newsletter communications leading up to the event. Graphics will be provided for your use.
Participation on signing day requires your attendance at your author table from 11:00 AM EST – 4:00 PM EST. By agreeing to attend you are also agreeing this time frame.
Attendance for educational events put on by Smut Source requires your attendance at the scheduled days and times provided prior to the event. This is to ensure a positive learning experience for all involved.
Book Signing / Sales:
Attending Author / Presenter / Vendor is responsible for handling all aspects of book or merchandise sales. Attending Author / Presenter / Vendor is responsible for all Monies and Taxes collected from the sale of said items.
If the Attending Author / Presenter / Vendor has book pre-order forms — via Google Form, Beventi or other online form / ordering system — they can utilize this route to sell product in advance. Agreements between the Attending Author / Presenter / Vendor must be fulfilled by the end of the book signing.
Payment Policy
Deposits and Payment Schedule:
If you choose not to pay in full at the time of this agreement, you will not be announced as an Attending Author / Presenter / Vendor until payment is received in full. All Attending Authors / Presenters / Vendors who pay in full prior to our 2026 Smut Lovers: The Conference event, will be announced on the Monday following the event and updates will be made monthly after that.
Invoicing for payment arrangement of all events:
Invoices will be sent to the email address on file with Rome Entertainment Group, LLC after a 50% deposit is received to secure your table. Alternative options may include a monthly payment option. Please not this varies from year to year. If you fall 3 invoices behind you will be removed from the line up for that year and a refund for what has been paid WILL NOT be issued.
Forms of payment:
Bank Draft, PayPal, and all Major Credit Cards are accepted.
Tickets and Table Fees are non-refundable after our cut off. If you choose to make a deposit to hold your table fee for Smut Lovers: The Conference is refundable up until May 1st, 2027. After that no refunds will be issued. Please see individual information forms for the cut off dates of all Smut Source, LLC retreat and mastermind events.
Clauses
Anti-Harassment and Non-Discrimination Agreement:
Attending Author / Presenter / Vendor agrees to the anti-harassment and non-discrimination agreement found on our website and to uphold the name and good nature of the event and its attendees. Authors, presenters and vendors at any event put on my our organization understands removal will occur if anything within this agreement is violated.
Force majeure (Act of God):
In the event of a tornado, earthquake, pandemic or any other type of natural disaster, requiring the event to be rescheduled any funds paid will be applied to the future conference date.
Indemnification Clause:
Attending Author / Presenter / Vendor shall defend, indemnify and hold Owner and its Indemnitees harmless from and against any and all claims, actions, damages, expenses (including reasonable attorneys’ fees), losses or liabilities incurred by or asserted against Owner or any of its Indemnitees for injury (including death) to persons or damage or destruction to property and any and all fees, costs or penalties incurred by Owner or any of its Indemnitees, to the extent that such claims, actions, damages, expenses, losses, liabilities, fees, costs or penalties are caused by or arise out of the Attending Author / Presenter / Vendor’s mis- performance and shall not be required to indemnify Owner or any of its Indemnitees for any loss or claim to the extent such loss or claim is due to the negligence or willful misconduct of Owner or any of its Indemnitees.
Photo Release Clause:
The Attending Author / Presenter / Vendor agrees to give permission to take pictures and/or videos of the event to be used for promotional purposes. The photos and/or videos may be used in media for advertising and promotion. Attending Author / Presenter / Vendor agrees that the presentations they create for Smut Lovers: The Conference can be recorded and provided to paying attendees at a later date. All recording will be owned by Rome Entertainment Group, LLC.
IN WITNESS WHEREOF, each of the parties has executed this Agreement, in the case of Rome Entertainment Group, LLC by its duly authorized officer, my remitting payment to Rome Entertainment Group, LLC with the understanding that all parties agree to what is included in this agreement.
Attending Author, Vendor and Presenter Working Agreement